On Thursday, the Hulbert Board of Trustees agreed to send a pair of letters in response to estimate requests related to the moving of a natural gas line as part of the Fourteen Mile Creek Bridge project.
A report was given in October that Poe and Associates was requesting cost estimates for construction, engineering and survey though work may not begin until 2018.
After hearing an estimate and an agreement to pay a percentage of costs were required, the board voted to sign and send two letters, one declaring hardship and another disagreeing with the percentage. No further action was taken concerning the project.
“I understand that nothing can be set in stone,” said George Truitt, trustee. “But they want us to agree to these terms five years in advance and I don’t feel comfortable doing that. We can estimate that costs will increase five percent each year for five years, but we just don’t know.”
The trustees also voted to approve payment of annual employee stipends.
During the town council meeting, the trustees approved a loan application of $165,000 with the Bank of Cherokee County. The 20-year note carries an interest rate of 3.25 percent. The loan, through the Hulbert Public Works Authority, will go toward construction of a new building for the Hulbert Volunteer Fire Department.
Ordinance No. 2013-04 was passed by the council, which addressed the recodifying process of ordinances.
“It’s really a housekeeping measure,” Truitt said. “It used to be we had to recodify a modified ordinance every 10 years. Our city clerk would have to look up all the excerpts concerning modifications in our minutes and put them in a book. We don’t have to do that anymore. We just need to keep them updated as the ordinances are changed.”
Annual employee stipends were also approved. All votes in both meetings were unanimous.
The next regular meeting of the Hulbert Public Works Authority and Town Council will be held at 5:30 p.m. Thursday, Dec. 12 in Hulbert City Hall.